Projects for Peace Proposal Guidelines
Spring 2020 Proposals due early January
Submit proposals through the Projects for Peace proposal form here by January 9th.
Details of what to include in the proposal form are listed under Proposal Components.
For information and tips for writing the proposal, view the "How to write a proposal" presentation here.
Please prepare the below information prior to submitting the proposal form:
- Title page: Include title/subtitle of proposal, country where project will take place, an image that relates to the proposal, and all names of UF students on the project
- Proposal narrative: What? Where? Why? Provide the overall purpose of your proposal. Discuss topics such as describing the issue, why there is a need for a call to action, how you and your team plan to collaborate with partners and communities to inact this positive change and other topics that will help distinguish your proposal
- Budget narrative: Identify expected budget costs and additonal funding. Support your budget by providing contextual information that justifies utilizing your funds for expenses (travel, accommodation, project supplies, equipment, food, visas, transportation, etc.).
- Letters of support: Short letters of support from community organizations, UF faculty, or student groups that have collaborated with you on this project. The letters should outline what their input has been and how they plan to be involved in the project going forward. There is no set amount of letters, but between 1-3 is preferable to submit and upload as a PDF.
- Submission: The online submission form will close 5:00pm on January 9, 2020.
**For more information about what to include in the proposal, see the link to the "How to write a proposal" presentation at the top of this webpage.
Judging will take place in two phases. First, the judges (UF faculty and staff) will read proposals and rate the applications in the following categories:
Clear and thought out proposal- Does the student show clear objectives, activities, and articulate a problem? Have they anticipated project challenges?
Feasibility of the project/meets a need- Will the project contribute to meaningful change on their topic? Will the project be able to be carried out in the allotted amount of time and do they have plans for sustainability?
Wise use of funds- Will the $10,000 be spent on materials that can support project activities and benefit the community directly? Some funds can be spent on travel and accommodation, but it should not be the bulk of the budget. Students are encouraged to include a budget justification narrative to explain costs.
Community Involvement- Is there an effort to involve the local community in project planning and implementation? How do students engage with other stakeholders to create an inclusive project?
The finalists will deliver a short presentation of their project for the judges (2/3 slides) and answer questions about their application. This is a time for applicants to show their knowledge of the project/issue and demonstrate that they have thought of possible challenges. The judges will make their final decision after presentation day in early January.
Anticipated Timeline for the 2019-2020 Projects for Peace Proposal Cycle
Fall 2019 Semester: Contact organizations, learn, conceptualize your project. Work on a proposal. In person advising available.
January 9, 2020: Proposals due! Check on BCLS website for final submission instructions.
January 16, 2020: Finalists are notified.
January 23, 2020: Finalists presentation and Q+A with judges.
Late May 2020: Funding dispersed.
Summer 2020: Project implementation.
Late August 2020: Final report due to BCLS.
For each funded project, the responsible student(s) must prepare and submit a final report to the Brown Center for Leadership and Service in late August. The final report is to be limited to two pages of narrative with an accounting of the funds expended and one page of digital photographs of the project. The narrative should include: a brief restatement of the project's purpose/plans, actual work completed, outcomes/achievements/ failures, and long-term prospects of the initiative.
Reports will be posted on the program's website for all to see and learn from. A complete set of reports will be compiled for the Davis Foundation and the Davis family as a way of thanking Mrs. Davis for her faith and investment in young and motivated peacemakers.
Undergraduate students at each of the Davis UWC Scholar schools (including seniors who would complete their projects after graduation) are eligible. Groups of students from the same campus, as well as individual students, may submit proposals.
While Davis funding per project is limited to $10,000, projects with larger budgets are welcome as is co-funding from other sources (such as other philanthropists, a college or university, foundation, NGO/PVO or students' own funding).
Below are some general guidelines:
- Students may have a member of the Brown Center for Leadership and Service staff provide feedback on preliminary draft during the period.
- Students are also encouraged to seek feedback about their proposal from experienced professionals
- Any alternates selected will be finally agreed to in late March.
- Funding will be dispersed in May.
- Projects are to be completed during the summer session following reciept of the grant.
- Final reports are due to the Brown Center for Leadership and Service by late August.
If selected as the Projects for Peace winner, the disbursement of the grant will be done through vendor disbursement. This means that either one member of the project team or the project team's organization will need to become a vendor of the University of Florida. If selected, BCLS Staff will walk the project participants through the vendor application process in order to receive funding.
It is important to note: becoming a vendor of the university does mean that you will be taking on the grant as additional income. It is your team's responsibility to identify what financial implications this has for you specifically. Please be sure to research any and all outcomes of becoming a vendor and receiving a $10,000 grant.
At this time, this is the only option for fund disbursement.