Projects for Peace Proposal Guidelines
Spring 2020 Proposals due early January
Email the proposal (one PDF document) to SAIBCLS@ufsa.ufl.edu by due date (TBD).
Details of what the PDF document should include is listed under Proposal Components.
View a sample proposal here.
For information and tips for writing the proposal, view the "How to write a proposal" presentation here.
Application should include the below components in a single PDF document:
- Cover page: including all the names of UF students on the project, their UF ID numbers, email addresses, and phone numbers.
- Proposal narrative: 2 pages, Arial 10 pt font, single spaced, 1 inch margins.The heading should include the following: title of project, country where project will take place, University of Florida, name of all student participants (with the leader designated).
- Budget: 1 page, a table that outlines and itemizes estimated costs of all expenses (travel, accommodation, project supplies, equipment, food, visas, transportation, etc.). *A template for this budget will be uploaded in Fall 2018, which should be used in the application.
- Letters of support: Short letters of support from community organizations, UF faculty, or student groups that have collaborated with you on this project. The letters should outline what their input has been and how they plan to be involved in the project going forward. There is no set amount of letters, but between 1-3 is preferable.
- Submission: Email all proposal components in a single PDF document to SAIBCLS@ufsa.ufl.edu by 5:00pm on January 9, 2019.
**For more information about what to include in the proposal, see the link to the "How to write a proposal" presentation at the top of this webpage.
Judging will take place in two phases. First, the judges (UF faculty and staff) will read proposals and rate the applications in the following categories:
Clear and thought out proposal- Does the student show clear objectives, activities, and articulate a problem? Have they anticipated project challenges?
Feasibility of the project/meets a need- Will the project contribute to meaningful change on their topic? Will the project be able to be carried out in the allotted amount of time and do they have plans for sustainability?
Wise use of funds- Will the $10,000 be spent on materials that can support project activities and benefit the community directly? Some funds can be spent on travel and accommodation, but it should not be the bulk of the budget. Students are encouraged to include a budget justification narrative to explain costs.
Community Involvement- Is there an effort to involve the local community in project planning and implementation? How do students engage with other stakeholders to create an inclusive project?
The finalists will deliver a short presentation of their project for the judges (2/3 slides) and answer questions about their application. This is a time for applicants to show their knowledge of the project/issue and demonstrate that they have thought of possible challenges. The judges will make their final decision after presentation day on January 25, 2019.
Timeline for the 2019 Projects for Peace Proposal Cycle
Fall 2018 Semester: Contact organizations, learn, conceptualize your project. Work on a proposal. In person advising available.
January 9, 2019: Proposals due! Check on BCLS website for final submission instructions.
January 18, 2019: Finalists are notified.
January 25, 2019: Finalists presentation and Q+A with judges.
Late May 2019: Funding dispersed.
Summer 2019: Project implementation.
Late August 2019: Final report due to BCLS.
For each funded project, the responsible student(s) must prepare and submit a final report to the Brown Center for Leadership and Service in late August. The final report is to be limited to two pages of narrative with an accounting of the funds expended and one page of digital photographs of the project. The narrative should include: a brief restatement of the project's purpose/plans, actual work completed, outcomes/achievements/ failures, and long-term prospects of the initiative.
Reports will be posted on the program's website for all to see and learn from. A complete set of reports will be compiled for the Davis Foundation and the Davis family as a way of thanking Mrs. Davis for her faith and investment in young and motivated peacemakers.
Undergraduate students at each of the Davis UWC Scholar schools (including seniors who would complete their projects after graduation) are eligible. Groups of students from the same campus, as well as individual students, may submit proposals.
While Davis funding per project is limited to $10,000, projects with larger budgets are welcome as is co-funding from other sources (such as other philanthropists, a college or university, foundation, NGO/PVO or students' own funding).
Below are some general guidelines:
- Students may have a member of the Brown Center for Leadership and Service staff provide feedback on preliminary draft during the period.
- Students are also encouraged to seek feedback about their proposal from experienced professionals
- Any alternates selected will be finally agreed to in late March.
- Funding will be dispersed in May.
- Projects are to be completed during the summer session following reciept of the grant.
- Final reports are due to the Brown Center for Leadership and Service by late August.
If selected as the Projects for Peace winner, the disbursement of the grant will be done through vendor disbursement. This means that either one member of the project team or the project team's organization will need to become a vendor of the University of Florida. If selected, BCLS Staff will walk the project participants through the vendor application process in order to receive funding.
It is important to note: becoming a vendor of the university does mean that you will be taking on the grant as additional income. It is your team's responsibility to identify what financial implications this has for you specifically. Please be sure to research any and all outcomes of becoming a vendor and receiving a $10,000 grant.
At this time, this is the only option for fund disbursement.